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Classification and Compensation Study
Consistent with the Personnel Bylaw’s purpose of maintaining an equitable and efficient system of personnel administration, in August of 2022, the Town engaged GovHR to undertake a comprehensive study and redesign of our Classification & Compensation Plan for all non-union, regular-status positions. The Town is conducting this study to ensure that:
1) uniform salary ranges are based on responsibilities and requirements of each job;
2) equal pay is provided for equal work; and,
3) employee compensation is both internally equitable and externally competitive.
Key objectives include:
- Job Evaluation: Identify essential functions and competencies for each position using information provided by Town employees via a Job Analysis Questionnaire (“JAQ”) and interviews; uniformly analyze the positions using a new Job Scoring methodology.
- Classification: Implement a new position Classification System to ensure internal equity, job comparability and pay equity.
- Compensation: Research market data in comparable communities for benchmark positions; use data to structure an updated, competitive compensation system that helps attract and retain a talented workforce.
Recommended to Town Meeting
Presentations
- Presentation Slides – 4/30/2023 Town Meeting
- Presentation Slides – 3/27/2023 Continued Public Hearing
Final Report
- The final report and recommendation from the Town Manager can be found here.
Final Report and Recommendation
Background
2008: Classification & Compensation study conducted
2008–2022: Plan maintained with annual adjustments in salary ranges, periodic restructuring of grades, regular reclassification of positions
2020–2021: Governance transitions & pandemic constraints: Decision made to hold off on new study
Project Timeline
Project timeline highlights are outlined below. A detailed project outline can be found here. Links are included to related documents.
August 2022
- Enter contract with GovHR
- Study announced to employees
- Job descriptions and JAQs provided to each employee for review
- Employee orientation meetings with GovHR
September 2022
- Employee Orientation Meetings with GovHR
- Personnel Board - Discuss criteria for comparable communities and bench mark positions
- Personnel Board - Discuss metrics for comp & GovHR scoring methodology
- Employees: Completed JAQs returned to supervisors
- Supervisors: Comments on JAQs and job descriptions to senior managers
October 2022
- Senior Managers: Comments on JAQs and job descriptions to project team
- Personnel Board: Discuss selection of comparable communities
- GovHR: Meetings with individual employees regarding positions
- GovHR: Gather market data
November 2022
- Personnel Board: Receive project update
- Personnel Board: Discuss personnel bylaw and warrant articles
- GovHR provide preliminary job analysis to project team
December 2022
- Meetings with GovHR to review JAQ and interview findings
- Project update to employees
- Meetings with GovHR, Town Manager and Senior Managers to review data analysis
- Personnel Board: Receive project update
January 2022
- Draft Annual Town Meeting warrant articles submitted
- Analysis data provided to GovHR for review
- GovHR on-site meetings with HR and Town Manager
February 2023
- Preliminary plan presented to Town Manager and Senior Management
- Personnel Board: Project update, timeline and next steps
- Project update memo and save-the-date to employees
- Personnel Board: Working Session - Project schedule/timeline/milestones, employee communications, and preparation for February 27, 2023 Public Hearing with Select Board
- Communication to employees regarding GovHR presentation on Feb. 21, 2023
- Senior Management feedback to GovHR
- Employee Meetings: GovHR presents preliminary plan
- Employee review period opens (Feb. 22 - March 3, 2023)
- Public Hearing presentation on Arts. 4, 5 & 6 - (Public Hearing continued to March 27, 2023)
March 2023
- Employee review period ends - reconsideration due (March 3, 2023)
- GovHR/HR reviews reconsideration requests
- Personnel Board: GovHR presents final Class & Comp plan
- Public Hearing continued (March 27, 2023)
April 2023
- Annual Town Meeting (April 30, 2023)